Administrative & Facilities Assistant

Part Time - 15 Hours Weekly

 

Hours: Monday – Friday, 4:00 PM - 7:00 PM (Evenings / Part-Time)
Work Setting: In-Office Only

Pay Rate: $15 - $18 / hour

The final pay rate for this position will be determined based on previous experience and fulfillment of the required specifications

 

What You’ll Do

Manage front desk operations from 4:00PM - 6:00PM

• Welcome families into our clinic with warmth and professionalism

• Schedule appointments and quickly attend to necessary adjustments

• Ensure clear communication between families, other medical offices, & our team

• Maintain organized documentation within our EMR system (Ocean Friends)

• Collaborate on various admin team projects using Google suite products

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Manage cleanliness of our clinic from 6:00PM - 7:00PM

• Ensure all office areas adhere to safety and sanitation standards

• Vacuum, mop, wipe, and dust floors / surfaces

• Empty office trashcans and place them into the large outdoor dumpsters

• Occasionally assist with inventory counts, restocking items, and other assigned projects

 

Requirements

To be hired for this position, you must:

• Be available to consistently attend work in-person during your scheduled hours

• Demonstrate strong customer service skills and professional judgement

• Have excellent organizational and time management abilities

• Be detail-oriented and take pride in maintaining a clean work environment

• Enjoy helping others, solving problems, and making a meaningful impact each day

• Love interacting with children of all ages & abilities

**Previous front desk / scheduling / medical office experience is preferred

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Let's embark on this incredible adventure together by making a meaningful

difference in the lives of children through expert care and compassionate service!​​

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